Conduct of Chapter Meetings Leadership Development

Conduct of Chapter Meetings Handbook


  • To introduce seventh, eighth, and ninth grade FFA members to parliamentary procedure while learning how to conduct efficient meetings and build their communication skills.
  • Agriculture, Food & Natural Resources (AFNR) Cluster Skills and Career Readiness Practice Standards
  • Agriculture is a highly technical and ever-changing industry which everyone is dependent. We will maintain agriculture a our nation’s number on industry only if we understand the importance of the different agriscience, marketing strategies, safe food production, and the need for continuous research to improve agriculture. Strong and relevant agriscience programs are one way we can maintain our nation’s agricultural edge.
  • With the recommendation of the National FFA Board of Directors, all national FFA programs have incorporated these standards to guide the direction and content of program materials and activities. Refer to Appendix A in the handbook for a complete list of the measurable activities that participants will carry out in this event.


Students will be able to:

  • Demonstrate correct use of FFA opening and closing ceremonies.
  • Demonstrate parliamentary procedure to conduct an orderly and efficient meeting.
  • Communicate and participate effectively as a team member.
  • Demonstrate critical thinking and teamwork for effective decision making.

Event Rules:

Team make-up: Each team will consist of seven members from the same chapter. Members will fulfill the duties of president, vice president, secretary, treasurer, reporter, sentinel and advisor. The member who performs the advisor role in opening ceremonies will participate as a member for the remaining time of the event.

  • Team members must be enrolled in the seventh, eighth, or ninth grade at the time of qualification
  • Team must be selected as a state or interstate career/leadership development event held between the immediate previous national FFA convention and prior to the national FFA convention in which they are participating. State that qualify more than one year out must request and submit a written waiver for approval by the certification deadline.
  • Team members must be FFA members at time of qualification.

Team members will take the written exam one time. Exam score will be used as part of the team score in each of the three rounds.

Exam scores will be used to see teams into the preliminary rounds.

Event Format:

This event will involve :

-Written Test

– Presentation of opening ceremonies

-Presentation of team demonstration

(Team members will demonstrate four of the permissible parliamentary procedure motions listed below. Event officials will select motions to be demonstrated in each flight of the event.)

-Presentation of closing ceremonies

–  Oral questions to finish

Additional qualified judges may be added if necessary at the discretion of the CDE chairs and approval by the MAAE CDE Chairs. The CDE chairs need to provide the topic for discussion, motions, a timer and a minute?s room monitor for both rounds. The meeting will be scripted by one of the advisors. This advisor will also judge the minutes.

Student needs to provide:

  • 2 sharpened No. 2 pencils

Materials provided by the event committee:

  • Gavel & officer station symbols
  • Blank note paper
  • Event digital timers
  • American & FFA flags


  • Twenty-five questions (one point per question; 25 points per member; 175 total team points)
  • Officer duties and meeting room preparation (FFA Manual): three questions
  • Parliamentary procedure: 22 questions ; permissible motions, order of business.

(15 points/member; 105 points/team)

  • Voice, Poise, Expression

Team members will demonstrate four of the permissible parliamentary procedure motions listed below. Event officials will select motions to be demonstrated in each flight of the event.

  • Privileged Motions
    •    1. Raise a question of privilege 2. Recess
  • Subsidiary Motions
    • 1. Previous question 2. Postpone definitely 3. Commit or refer 4. Amend 5. Postpone indefinitely
  •  Main Motion
  • Incidental Motions
    • 1. Parliamentary inquiry 2. Division of the assembly 3. Point of order
  • (20 points; 10 for the president, five for the secretary, five for the team)
  • One-point deduction per error (adding, deleting and transposition of words or deviation from printed ceremonies) per team member with a maximum deduction equal to the amount available to be earned. (Official FFA Manual)
  • Judges will ask one oral question (which may contain one to two parts) per participant. Oral questions will be predetermined and related to the permissible motions, general purposes of parliamentary procedure, or officer duties and responsibilities.

Supplemental Materials:

See Handbook (Page 11-13) for Rubric & Permissible Motions

See Handbook (Page 7) for Judges Rubric Worksheet